SAP C_TS452_2022 SAP Certified Application Associate - SAP S/4HANA Sourcing and Procurement Exam Practice Test

Flexible workflows for purchase order approval are a new way of defining and managing approval processes for purchase orders in SAP S/4HANA. Some prerequisites for using flexible workflows are:

• Define the recipients for the flexible workflow in the Manage Workflows for Purchase Orders SAP Fiori app, which allows you to specify who can approve or reject a purchase order based on various criteria such as amount, material group, or plant.
• Activate the flexible workflow for purchase orders in Customizing under Materials Management -> Purchasing -> Purchase Order -> Release Procedure for Purchase Orders -> Activate Flexible Workflow for Purchase Orders.
• Set up the preconditions for the flexible workflow in the Manage Workflows for Purchase Orders SAP Fiori app, which allows you to define the conditions that must be met before a purchase order is sent for approval. References: [SAP S/4HANA Sourcing and Procurement | SAP Learning], Course S4520, Unit 1, Lesson 1.

The field that you can use to prevent a discontinued material from being procured is Material Status. This field allows you to block or restrict certain functions for a material, such as purchasing, production, sales, etc. You can define different material statuses in Customizing and assign them to materials in the material master record. For example, you can define a material status that blocks purchasing and sales for a material and assign it to a discontinued material. This way, you can prevent any further procurement or sales of that material.

You use an invoicing plan in this scenario. An invoicing plan is a method of creating invoices automatically at predefined intervals or dates without referring to any service entry sheets or goods receipts. You can use an invoicing plan for blanket purchase orders or contracts that have a fixed amount and validity period. References: [SAP S/4HANA Sourcing and Procurement | SAP Learning], Course S4520, Unit 2, Lesson 1.

The account assignment category controls the following aspects of a purchase requisition or purchasing document item:

• The type of account assignment object you must specify, such as cost center, order, project, or asset.
• Whether you must enter a material in the purchase order or whether you can enter a short text and material group instead. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4520, Unit 3, Lesson 2.

A goods issue posting to a production order allocates actual costs to the production order and reduces the inventory of the issued materials. A goods issue can be posted as a backflush, which means that the system automatically issues the components that are required for production based on the bill of material (BOM) and the quantity produced. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4510, Unit 3, Lesson 1.

You maintain the purchasing value key in the material master at plant level. The purchasing value key contains parameters that influence the purchasing process for a material, such as order unit, rounding value, minimum order quantity, and delivery tolerance. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4520, Unit 3, Lesson 2.

The account category reference is a grouping of material types that have a similar account determination. By assigning the same account category reference to different material types, you can control that they use the same valuation class for account determination. The valuation class is a key factor that determines which general ledger accounts are posted during inventory transactions. Therefore, if you want to set up the same account determination for raw materials (material type ROH) and operating supplies (material type HIBE), you can group them by assigning the same account category reference to these material types. References: [SAP Help Portal], [SAP Help Portal]

A document type in purchasing is a classification of purchasing documents (such as purchase orders, contracts, requests for quotation, etc.) that defines some basic characteristics and controls for each document. Some of the aspects that you can control with a document type are:

• Reference to purchase requisitions, which means that you can specify whether a purchasing document can be created with reference to a purchase requisition or not.
• Number range, which means that you can define the number interval and the number assignment (internal or external) for each purchasing document.
• Item number interval, which means that you can define the increment and the length of the item numbers for each purchasing document. References: [SAP Help Portal], [SAP Help Portal], [SAP Help Portal]

Centrally agreed contracts are contracts that are created by a central purchasing organization and can be used by multiple purchasing organizations within a company. Some of the characteristics of centrally agreed contracts are:

• You can use centrally agreed contracts in a procurement hub scenario, which means that you can leverage the central purchasing organization’s negotiation power and expertise to procure materials or services for other purchasing organizations.
• You cannot specify plants in centrally agreed contracts, which means that the contracts are not plant-specific and can be used by any plant that belongs to the purchasing organizations that are assigned to the central purchasing organization. References: [SAP Help Portal], [SAP Help Portal]

When setting up a cross-company-code purchasing organization, you do not need to maintain the assignment of plant to purchasing group. A purchasing group is an organizational unit that is responsible for the day-to-day purchasing activities for one or more materials or services. A purchasing group can be assigned to one or more plants, but it is not mandatory. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4500, Unit 1, Lesson 1.

A subcontracting process involves sending components to a vendor who provides a service and returns an assembled or processed product. Some steps that can be part of this process are:

• Post subsequent adjustment of component consumption, which means that you can correct the actual quantity of components consumed by the vendor after receiving the finished product.
• Create an outbound delivery for components to be provided, which means that you can ship the components from your plant to the vendor’s location using the shipping functionality.
• Purchase components for direct delivery to the subcontractor, which means that you can order components from another vendor and have them delivered directly to the subcontractor without storing them in your own plant. References: [SAP S/4HANA Sourcing and Procurement | SAP Learning], Course S4520, Unit 4, Lesson 1.

When you post a goods receipt to stock with reference to a purchase order, you can perform the following actions:

• Split the quantity received to multiple storage locations, which means that you can distribute the goods receipt quantity among different places where materials are physically stored within a plant.
• Post partial order quantity, which means that you can receive multiple partial deliveries for the same purchase order item. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4510, Unit 2, Lesson 1.

The Procurement Overview app is a SAP Fiori app that provides an overview of the procurement activities and key performance indicators. You can personalize the app by using the following options:

• Filter the contents of all cards according to a specific supplier, which means you can narrow down the information displayed on the cards based on a supplier name or number.
• Use your user settings to define which cards to show and hide, which means you can customize the app layout by selecting or deselecting the cards that are relevant for you.
• Use the drag-and-drop functionality to rearrange cards, which means you can change the order and position of the cards by dragging and dropping them on the app screen. References: [SAP Help Portal], [SAP Help Portal], [SAP Help Portal]

The SAP Smart Business key performance indicator (KPI) tiles are interactive dashboards that provide real-time insights and analytics for purchasing processes. Some of the key features of these tiles are:

• Insight to Action: This feature allows the user to drill down into the details of the KPI and perform appropriate actions based on the analysis. For example, the user can view the purchase requisitions that are overdue and create purchase orders for them directly from the tile.
• Smart alert thresholds: This feature allows the user to set different thresholds for the KPI values and change the color or icon of the tile accordingly. For example, the user can set a red alert if the purchase requisition-to-order cycle time exceeds a certain limit. The tile will display a red icon and notify the user of the critical situation.

When you post a goods receipt to stock with reference to a purchase order, you can perform the following actions:

• Post a goods receipt for part of the order quantity, which means that you can receive multiple partial deliveries for the same purchase order item.
• Split the quantity received to multiple storage locations, which means that you can distribute the goods receipt quantity among different places where materials are physically stored within a plant.
• Post the quantity received to quality inspection stock, which means that the materials are subject to a quality inspection before they can be used or sold. References: [SAP S/4HANA Sourcing and Procurement | SAP Learning], Course S4510, Unit 2, Lesson 1.

To completely block a material for procurement in a plant, you can use the following methods:

• Create an entry in the source list with a blocking indicator and NO supplier, which means that you prevent the system from finding any valid source of supply for the material in the plant.
• Use a relevant plant-specific material status in the material master, which means that you restrict the procurement transactions that are allowed for the material in the plant. For example, you can use material status 01 (Procurement blocked) to block all procurement transactions. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4520, Unit 3, Lesson 2.

The agreement type controls the creation of a scheduling agreement with release documentation. A scheduling agreement is a long-term agreement with a vendor for the supply of materials or services according to a predefined delivery schedule. A release documentation is a document that informs the vendor about the delivery quantities and dates for each scheduling agreement item. You can use agreement type LP (Scheduling agreement with release documentation) to indicate that you want to create a scheduling agreement with release documentation. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4520, Unit 5, Lesson 1.

To have MRP generate a procurement proposal for 1000 pieces for each supplier, you must maintain the following:

• Set a maximum lot size in the quota arrangement item and activate the lx checkbox, which means that MRP will split the total requirement quantity according to the quota allocation and create one procurement proposal per quota arrangement item.
• Set a maximum quota quantity in the quota arrangement item for each supplier, which limits the total quantity that can be procured from each supplier within a validity period. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4525, Unit 1, Lesson 1.

Purchase-order-based invoice verification is a process of verifying and posting an invoice with reference to a purchase order. Some key features of this process are:

• The system proposes the quantity to be invoiced as the difference between the total delivered quantity and the total quantity already invoiced. This ensures that you do not pay more than what you have received.
• Partial deliveries for a purchase order item are NOT flagged as individual invoice items. This means that you can post one invoice for multiple partial deliveries of the same purchase order item. References: [SAP S/4HANA Sourcing and Procurement | SAP Learning], Course S4515, Unit 1, Lesson 1.

When creating an invoice with purchase order reference, unplanned delivery costs can occur if the invoice amount exceeds the order amount. These costs can be posted automatically by selecting one of two options in Customizing: distribute costs or post to separate account. If distribute costs is selected, the costs are distributed proportionally among the invoice items according to their net value. If post to separate account is selected, the costs are posted to a separate general ledger account that is determined by account determination. The other options are not available for automatic posting of unplanned delivery costs. References: [SAP Help Portal], [SAP Community]

The product type group in the material type controls whether a material is used in the lean service process. The lean service process is a simplified procurement process for services that do not require a service entry sheet or an invoice receipt. You can use product type group 3 (Lean Services) to indicate that a material is used for this process. References: [SAP S/4HANA Sourcing and Procurement | SAP Learning], Course S4520, Unit 4, Lesson 1.

To determine the safety stock during automatic reorder point planning, the system requires the following data:

• Service level, which is the probability of avoiding a stockout situation during the replenishment lead time.
• Mean absolute deviation, which is a measure of the forecast accuracy based on the historical consumption data.
• Replenishment lead time, which is the time required to procure or produce a material. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4525, Unit 1, Lesson 1.

The quota base quantity is the total quantity of a material that is to be procured over a certain period of time from various sources of supply. The quota arrangement specifies how this quantity is to be distributed among the sources of supply. If a new supplier is added to an existing quota arrangement, the quota base quantity must be updated to reflect the new situation. This way, the new supplier will be considered as if they had been part of the quota arrangement from the beginning. The other options do not ensure this, as they only affect the existing sources of supply or the source list. References: [SAP Help Portal], [SAP Community]

When you enter a supplier invoice for a purchase order that has already been delivered, you can use the following documents as a reference:

• Delivery note, which is a document issued by the vendor that confirms the delivery of goods and contains information such as delivery date, quantity, and weight.
• Goods receipt, which is a document posted by you that records the receipt of goods from a vendor and updates the stock and inventory data. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4515, Unit 1, Lesson 1.

You can create MRP areas to plan materials differently within a plant. An MRP area is an organizational unit that represents a separate area of material requirements planning within a plant. You can use MRP areas to plan materials according to different criteria such as storage location, subcontractor, or sales area. References: [SAP S/4HANA Sourcing and Procurement | SAP Learning], Course S4525, Unit 1, Lesson 1.

To enable the system to check the shelf life of materials at goods receipt, you must meet the following prerequisites:

• The purchase order item contains the remaining shelf life, which is the minimum number of days that a material must be usable after goods receipt.
• The shelf life expiration date check is activated for the movement type in Customizing, which means that the system will compare the remaining shelf life in the purchase order with the total shelf life in the material master and reject the goods receipt if it does not meet the requirement. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4510, Unit 2, Lesson 1.

When analyzing a key performance indicator (KPI) report in Purchasing Analytics, you can export to a spreadsheet or change the dimensions that are shown. You cannot select the CDS view to be used or import from a spreadsheet. References: [SAP Help Portal - Purchasing Analytics]

You can use the valuation grouping code to group together plants assigned to company codes with the same chart of accounts. This reduces the effort to configure account determination because you only need to maintain one set of valuation classes and account assignments for each valuation grouping code instead of each plant. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4550, Unit 1, Lesson 1.